As a research institution, you can integrate ORCID into your ETD systems, embedding the ORCID iDs of students and, where relevant, advisors or reviewing committee members into your ETD metadata to enable the iDs to be used throughout the ETD publishing workflow.
- The student submits their thesis or dissertation submission to their research organisation
- The research organisation collects the authenticated students ORCID iD and requests permission to interact with their record, and stores that permission.
- Use the information from the ORCID record to help populate the students profile in your system
- Displaying iDs within your ETD system within the students profile page
- When the final e-thesis/dissertation is available the ORCID iD should be included within the metadata. Doing this means that your students’ ORCID iDs will be searchable in databases which support this, such as your institution’s repository.
- Add the thesis/dissertation to the students ORCID record.
Example
Benefits
Using ORCID in your eTheses or dissertation submission process is good for your institution and your students alike. It enables you to create validated connections between your students, their EDTs, and their affiliation with your institution, which makes them and their ETDs more discoverable in turn. You can also use data from the ORCID record to populate their profiles in your ETD system to save the researcher time having to manually enter data that is already available. You will also be helping to build trust in scholarly communications
More information
How do I collect an authenticated ID?
You collect authenticated IDs when you ask a researcher to sign in with their ORCID iD. This process uses a technology called “OAuth” or “SSO” and should be built into your workflow.
See the API Tutorial ‘Get an Authenticated ORCID iD‘ for more details.
How do I request permission to update an ORCID record?
The process to get permission to add or update data on a user’s ORCID record uses OAuth, as described in our 3 Legged OAuth FAQ. Only ORCID members can use the Member API to ask for update permissions. In simple terms it works like this:
- Your local system creates a special link
- When clicked, the user is sent to ORCID, signs in and grants permission
- ORCID sends the user back to your system with an ‘authorization code’
- Your system exchanges that code for an ‘access token’
- The access token lets you update the user’s record
How do I add items to an ORCID record?
Items (works, employment, funding, peer review etc) can be added to an ORCID record using the ORCID member API. You need the following:
- The researchers permission
- Member API credentials
- And either:
- A vendor system that integrates with the ORCID Member API
- Your own system that integrates with the ORCID Member API
What should I communicate to my users?
To support the social component we offer a toolkit of Outreach Resources to help you develop a campaign to support your integration, and communicate to your researchers:
- What ORCID is.
- Why your system collects iDs and how your system will perform tasks, such as updating their records.
- Why your researchers will benefit by creating an ORCID iD and connecting their iDs to your system.
- How ORCID benefits the wider, global research community.
We will be continually building out this “library” of resources based on feedback from the community. If you have an idea for something you might like to see, please feel free to contact us.
Why should I collect authenticated ORCID iDs?
Collecting validated ORCID iDs for individuals through the OAUTH process is important. Individuals sign into their ORCID accounts using their registered email address and password or they can create a new account and then authorize your system to obtain their ORCID iD. This ensures you get the correct ORCID iD for the researcher and that the information on that record reflects their research activities (see What’s So Special About Signing In).
Why should I update ORCID records?
You can help make life easier for your users by connecting validated information to their ORCID records. You will also be helping to build trust in scholarly communications and, by keeping that data up to date, you can reduce the reporting burden for your users and improve data quality.
ORCID for Research Organisations
In addition to its use as a persistent identifier for your researchers, ORCID can help you take control of how your institution’s name is used across research systems. In combination with other persistent identifiers ORCID enables you to authoritatively assert your staff, faculty, and student affiliations with your institution. You can also use ORCID APIs to receive real-time notifications about research activities, to auto-update forms, and to follow your alumni’s careers.
ORCID for Funding Organisations
By embedding ORCID iDs in your funding workflows, you can reliably connect your grantees and funding programs — and save everyone time and reduce errors caused by manual keying of information. Using ORCID in your system(s), you can play your part in building a trusted research information infrastructure by asserting connections between individuals and the grants you award them.
ORCID for Publishers
Researchers are at the heart of everything that scholarly and research publishers do. Accurate author and reviewer information is vital to indexing, search and discovery, publication tracking, funding and resource use attribution, and supporting peer review.
ORCID serves as an information hub, enabling your authors and reviewers to reliably connect to their contributions, and to share information from their ORCID record as they interact with your publishing systems. Collecting iDs for all your authors and reviewers during the publication process — whether for books, journals, datasets, compositions, presentations, code, or a variety of other works — allows for information to be easily shared, ensures researchers can provide consent to share, saves researchers time and hassle, reduces the risk of errors and, critically, enables researchers to get the credit they deserve for the important work they’re doing.
What information does a work item contain?
- Title:* The title of the work
- Subtitle: A subtitle to the work
- Translated-title: The title the work appears under in another language, the language of the translated title is recorded as an attribute
- Journal-title: The name of a larger collection the work belongs to, such as a journal for journal articles or a book for book chapters. Even though this is labelled journal title it can be used for other works
- Short-description: A brief description or abstract of the work
- Citation-type: The format the citation is provided in. This field is selected from a list containing the following values: APA, BIBTEX, CHICAGO, HARVARD, IEEE, MLA, RIS, UNSPECIFIED, VANCOUVER
- Citation-value: The contents of the citation
- Work-type: The type of object the work is. This field must be selected from the supported work types
- Publication date: The date the work was completed
- External-id-type:* The type of identifier. This field must be selected from the supported work identifiers
- External-id-value:* The identifier itself
- External-id-url: A url the identifier resolves to
- External-id-relationship:* Identifiers that apply only to the work being added would be marked as Self. Identifiers that apply to a larger collection this work belongs to would be set to Part-of. Identifiers that apply to alternate versions of the work would be set to version-of. Identifiers that apply to the funding for the work would be set to funded by.
- Work-url: A url linking to the work
- Work-contributors: Information about the individuals who created the work
- Language-code: The language used to describe the work in the previous fields
- Country: A country the work was published in or otherwise associated with
* Indicates required field
Technical documentation
A more detailed tutorial can be found here.