ORCID streamlines the publishing process, improves the management of author and reviewer databases, and enhances the accuracy of name-based article repository searches.
Publishers use manuscript submission systems to clearly link authors and reviewers—and all their name variants—with their research. They can do this by updating ORCID records, embedding ORCID iDs into publication metadata, and displaying ORCID iDs on finished publications. By including authenticated iDs in the metadata they free researchers from having to manually update their ORCID records, help speed the communication of research works, reduce the risk of errors and increase the trustworthiness of the scholarly record. They can also use data from the ORCID record such as researchers’ names, education history, and current affiliations to automatically populate profiles in their own systems reducing administrative burden for researchers and decreasing submissions times.
ORCID integrations within manuscript submission systems start by authenticating author and reviewer ORCID iDs and gaining permission to read from/write to their ORCID records, either immediately or in the future. They then either add published works to authors records themselves, or take advantage of ORCID’s auto-update feature when they send publication metadata embedded with ORCID iDs to DOI registration agencies, such as Crossref, DataCite, JALC or KISTI which can then propagate to the author’s’ ORCID records. Manuscript Submission Systems can also add peer review credit to their reviewers’ ORCID records directly.
Members planning to integrate ORCID into their own system should follow our integration best practices which are:
- Allow sign-in with ORCID iD and authenticate corresponding author and reviewed ORCID iDs
- Use data from ORCID records to make registration and submission easier
- Display authors’ and reviewers’ ORCID iDs to editors to make editing easier
- Collect authenticated ORCID iDs from co-authors/collaborators
- Collect authenticated ORCID iDs from reviewers
- Add peer review items to reviewers’ ORCID records
- Include authenticated ORCID iDs in the metadata passed downstream
- Make sure works are added to ORCID records when they’re published
- Make sure authenticated ORCID iDs are displayed on published articles (if applicable)
- Collect authenticated ORCID iDs for editors and conference organizers and add professional service items to their ORCID records
More information regarding these best practices can be found here. Integrators that are not Service Providers can ignore best practices that are related to Service Providers only.
We have a number of workflows that are designed to help publishers understand how and when ORCID should be integrated into their publishing workflows. These are only examples of workflows. Our Engagement team works with ORCID member organizations to help them implement these best practices.