Research organizations are in a unique position to connect validated, trustworthy information about affiliated researchers to their ORCID records. This enables the research organization to showcase their researchers and their work in the research literature, and allows them to more easily keep track of former staff, students, and faculty past and present. It also makes it simple for researchers to share accurate and authoritative information about their affiliation when applying for grants, publishing an article, book, or database, and more, increasing the trustwortiness of the scholarly record. ORCID integrations also reduce administrative burden for researchers by automating the time-consuming process of maintaining up-to-date records in local faculty profiles or research information systems.
Research organizations integrate ORCID into their research information, profile and electronic research administration systems to collect authenticated ORCID iDs from their researchers and gain permission to read from/write to researchers’ ORCID records, either immediately or in the future. The iDs that are collected can be stored and displayed within the system and shared with other systems in the organization.
Furthermore, systems can add information about researchers, in particular their affiliation, to ORCID records. That information can then be shared, with the researcher’s permission, with the other systems they interact with, helping to create a trustworthy research information infrastructure. ORCID data can be used to populate local systems, to support networking and collaboration, to populate institutional reporting systems, and/or for participating national or regional assessment or compliance programs.
- Collect authenticated researchers’ ORCID iD and permissions
- Display iDs of researchers
- Use data from ORCID records to populate researcher profiles and discover new researcher activity
- Add employment/education information to researchers’ ORCID records
- Add works to researchers’ ORCID records (if applicable)
- Add funding awards to researchers’ ORCID records (if applicable)
- Add a link to the researchers’ profile in the Research Information System to their ORCID record
- Add an affiliation to visiting researchers’ ORCID records
- Allow administrators to associate ORCID iDs with authors/contributors
More information regarding these best practices can be found here. Integrators that are not Service Providers can ignore best practices that are related to Service Providers only.
We have a number of workflows that are designed to help research organisations understand how and when ORCID should be integrated into their workflows. These are only examples of workflows. Our Engagement team works with ORCID member organizations to help them implement these best practices.