Membership Agreement
As a community endeavor and in the interest of equity to other members who have signed the standard membership agreement, ORCID generally does not negotiate and make modifications to its membership agreement. The current agreement has been developed with broad community input over ORCID’s years of operation and reflects a fair allocation of risk between the parties whilst enabling us to sustain our services at affordable fee levels for members around the world.
In rare situations ORCID will consider minor modifications to the membership agreement only when the member is legally unable to accept the contract provision as drafted (for example, a government entity that is legally not permitted to accept a governing law provision outside its home jurisdiction). In addition, as negotiation of the membership agreement incurs administrative and legal costs for ORCID, in order to keep our basic membership fees as low as possible, we are only able to offer this service to premium members.
Signature Authority
Please note that only ORCID’s Executive Director executes contracts with financial commitments on behalf of ORCID. The Director of Finance & Operations and the Director of Engagement are authorized to execute certain non-financial commitments on ORCID’s behalf. Under no circumstances do ORCID directors, officers or staff sign contracts in their personal capacity or assume personal liability for ORCID contracts.
ORCID is committed to protecting the personal data and privacy of its directors, officers and staff. Accordingly, ORCID persons are not permitted to provide personal information (other than name, title, work telephone and work email address) in connection with ORCID-related contracts. ORCID, Inc. is a legal entity incorporated under Delaware law in the US and its certificate of incorporation is available here.
All contracts will be signed using eSignatures, unless the contracting party can demonstrate that these would not be legally valid for the contract in question.
Invoicing Policy
Membership invoices are automatically sent by email to both the main contact and administrative contact on file for the organization. As a small, non-profit organization with a fully remote team, we strive to keep administrative overhead low. As a consequence, we are unable to meet requests to send invoices by hardcopy or submit via supplier portals or procurement systems.
We appreciate your understanding of this policy.